WELCOME TO THE COMMUNICATIONS PORTAL
Use this page to help us team up with you to make your event, activity, or ministry all it needs to be. If you know what you are looking for, feel free to use the buttons below to quickly access the form you need. If you aren’t quite sure what you are looking for, scroll through the descriptions below or check out the FAQ section for all the information you need.
PLEASE SELECT THE FORM YOU NEED BELOW
COMMUNICATIONS REQUESTS
Getting ready for an event, activity, or an update for your ministry? Do you need to make an announcement, or have you run out of a printed item and need a reprint? This is your form.
The Communications Request should be submitted eight weeks before the needed date in the case of events (only submit if Communications asks you to submit for an event) or projects needing promotion. If the request is only for design and production, please submit the form at least four weeks in advance.
To help you in your planning, we have a Project Brief and Checklist that you can use.
WEBSITE UPDATE REQUESTS
Click here to give us new or updated information for your ministry page. Did you find an error on the website? Tell us about it here.
CELEBRATIONS
We want to celebrate what God is doing through your ministry! Complete this form to share these stories with us.
MEDIA, AV, & TECHNICAL REQUESTS
Media,l AV, and Technical requests should be submitted with your event through eSpace.
FAQ
DO YOU HAVE A GOOD TIMELINE TO HELP ME UNDERSTAND WHAT WORKS BEST?
We have 5 Ps that we work from to develop a timeline. You can see those below and what goes into each one.
PLAN: Weeks 8 to 6
- Decide how promotion will occur & develop plan
- Begin necessary design work
- Develop metrics
PRODUCE: Weeks 6 to 4
- Finalize promotion plans
- Print, post, and place materials needed
- Get all key teams up to speed
PROMOTE: Weeks 4 to 1
- Get the word out through planned channels
- Monitor distribution
PUSH: Weeks 1 to 0
- Last touch for promotion
- Button up loose ends
- Enhance promotion if needed
PRAISE: Weeks 0 to -2
- Celebrate what God did publicly
- Gather analytics
- Post mortem using metrics and adjust for future
DO I LOSE PROMOTION TIME IF MY REGISTRATION DEADLINE IS BEFORE MY EVENT?
We want to give you the best four weeks to promote your event or project. When registration deadlines are before your event, we will consider that the Zero Point, and work your timeline from that date.
CAN I SUBMIT MY ACTIVITY MORE THAN EIGHT WEEKS IN ADVANCE?
Yes! If you have your information ready to submit, you do not need to wait. Submit the request form and we will be in touch with you to talk about your project.
WHAT IF I HAVE A LAST MINUTE PROJECT OR EVENT
We understand that last-minute ministry opportunities sometimes come up, and we want to support you in these when possible. If you have an event or project that comes up in less than the eight-week timeline, complete the Communication Request form, and then email Annerin Long so we can work quickly to determine how we can help you.
WHAT MATERIALS AND OUTLETS ARE AVAILABLE FOR PROMOTION?
We have multiple channels for sharing your activities, and will discuss with you the best options based on the target audience and nature of your event. Options may include some or all of the following:
- Online bulletin
- Weekly email
- Homepage scroller or tile
- Website Events page
- Churchwide social media
- Digital signage
- First Things at First video
- Stage announcement